INFINITYGRO logo - MEA apostille and embassy attestation services in Delhi
CONTACT US

Japan Embassy Attestation Fees 2026: Apostille for CoE, Work Visas, Students and Spouses

Japan Embassy Attestation is what most Indians search for before a move to Tokyo or Osaka, but the stamp Japanese offices actually rely on comes from India's own foreign ministry. The embassy in Chanakyapuri never sees the certificate.

Direct answer: Japan ratified the Hague Apostille Convention on 28 May 1970 and it has been in force there since 27 July 1970. An Indian certificate for Japan is checked by the state (education department, Home Department or SDM) or by a Chamber of Commerce and then receives the MEA apostille. The Embassy of Japan adds no stamp of its own. Most receiving offices also want a Japanese translation.

Hague statusParty since 1970in force 27 July
Last Indian stepMEA apostillenumbered, QR coded
Embassy stampNot appliedfor apostilled papers
LanguageJapanesetranslation usually asked

Last updated:

Plan my Japan apostille

Does Japan Embassy Attestation mean a stamp from the Japanese Embassy?

No. Both countries belong to the Apostille Convention, so a Japanese immigration bureau, city hall or university accepts the apostille issued by the Ministry of External Affairs. There is no second legalisation at the Embassy of Japan, hence no embassy fee or queue.

Many Japanese employers file immigration papers with plain copies. Apostille the originals when the employer, school, ward office, bank or Legal Affairs Bureau asks for it in writing.

Visas and permits that need apostilled Indian papers

Almost every long stay begins with a Certificate of Eligibility (CoE). Your sponsor in Japan applies for it at the Immigration Services Agency; you then take it to a Japanese mission in India for the visa. Your Indian papers feed that CoE file.

Engineer / Specialist in Humanities / International Services

The usual status for software developers, engineers and translators. Immigration checks that your degree subject fits the job, so degree and transcript matter; without a degree, long documented experience is needed.

Highly Skilled Professional

Points for education, career, salary, age and Japanese ability. Each point needs proof, so prepare degrees and experience letters early.

Specified Skilled Worker (SSW)

Created in 2019 for sectors short of staff such as nursing care, food service and construction; India signed a cooperation memorandum in 2021. Candidates pass skills and Japanese tests; caregivers also sit a nursing-care Japanese test.

Student

Language schools and universities apply for the CoE and ask for Class 10 and 12 certificates, mark sheets, proof of Japanese study and sponsor finances.

Dependant visa: bringing a spouse and children

Workers can sponsor a spouse and children under the Dependent status, proving the relationship with an apostilled marriage certificate and each child's birth certificate, translated into Japanese. Many Indian IT families in Tokyo, around Nishikasai in Edogawa ward, arrived this way.

Degree certificate attestation for Japan

We handle degrees, provisional certificates, mark sheets, diplomas, Class 10 and 12 certificates and nursing qualifications. The route:

  1. Name and lamination checkNames are matched to the passport; laminated originals cannot take the sticker.
  2. NotaryA notary certifies the document.
  3. State HRD verificationThe issuing state's education department confirms it, sometimes via the university.
  4. MEA apostilleMEA attaches the apostille, verifiable by number and QR code.
  5. Translation and dispatchJapanese translation if needed, then courier to you or your sponsor.
Japan Embassy Attestation of an Indian degree certificate through State HRD and MEA apostille

Marriage certificate attestation for Japan and other personal papers

These pass a notary and the Home Department (or SDM for Delhi records) before the apostille; a Passport Seva PCC goes straight to MEA.

Personal documents Indians apostille for Japan
DocumentTypical Japanese useRoute before MEA
Marriage certificateSpouse's Dependent visaNotary, Home Department or SDM
Birth certificate attestation for JapanChildren's visa; ward-office marriageNotary, Home Department or SDM
PCC attestation for JapanSome employers and schoolsDirect to MEA (Passport Seva issue)
Experience certificate attestation for JapanSkilled and points-based statusesNotary, Home Department
Single status affidavitMarriage registration in JapanNotary, Home Department or SDM
Divorce decree, death certificate, POARemarriage, inheritance, propertyNotary, Home Department

Marrying in Japan: the city or ward office

A marriage in Japan is registered by filing a notification at the city or ward office. The foreign partner usually gives a passport, birth certificate and proof of single status, each translated into Japanese. With a Japanese partner, the marriage enters that partner's koseki (family register). Each office keeps its own checklist.

Commercial documents and the Japan apostille for business

Under the India–Japan CEPA (in force since August 2011), Indian chemicals, pharmaceuticals, auto parts and shrimp ship to Japan. Firms setting up a kabushiki kaisha or godo kaisha, or appointing a distributor, typically apostille:

  • Certificate of incorporation, MOA, AOA and board resolution
  • Company power of attorney and letter of authorisation
  • Certificate of Origin, commercial invoice and packing list
  • Health certificate for seafood; phytosanitary certificate
  • COPP, GMP, free sale certificate and product dossiers
  • Distribution agreement, GST certificate, IEC and bank letter

A Chamber of Commerce endorses each paper; MEA then adds the apostille.

Articles of Association apostilled in India for company formation in Japan

Japanese translation after the apostille

Japan has no sworn-translator register. Offices generally accept a translation stating the translator's name. Translate the whole apostilled document, sticker included, and ask whether a translation made in India is acceptable.

Japan Embassy Attestation fees and processing time

Prices include notary, verification, MEA fee and courier in India; nothing is added for the Japanese Embassy.

Japan apostille charges and approximate working days
DocumentAll-inclusive chargeApprox. working days
Police clearance (Passport Seva)₹1,000 – ₹1,5002 – 4
Birth certificateFrom ₹1,5005 – 8
Marriage certificate₹1,500 – ₹2,5005 – 8
Degree, diploma, mark sheetsQuoted by state and university7 – 20
Commercial documentsQuoted per document4 – 7

Translation and courier abroad are extra; times are approximate.

What to send us and mistakes to avoid

  • Send: originals, a passport copy, and the checklist from your employer, school or ward office
  • Spellings: a surname written differently on degree and passport needs a one-and-the-same affidavit before we begin
  • Timing: order the police clearance last, as Japanese sponsors prefer a recent one
  • Translation order: translate after the apostille, never before

INFINITYGRO, C-5 A/2, New Ashok Nagar, Delhi, collects from any Indian city. WhatsApp +91 85955 58517 or call +91 85120 89575.

Embassy of Japan in New Delhi: contact details

Embassy of Japan in India, New Delhi
FieldDetails
AddressPlot No. 4 & 5, 50-G Shantipath, Chanakyapuri, New Delhi 110021
Telephone+91 11 2687 6581, +91 11 4610 4610
Emailjpembjic@nd.mofa.go.jp
Office hoursMonday – Friday, 09:00 – 13:00 and 14:00 – 17:30
Official websitehttps://www.in.emb-japan.go.jp
Consulates-GeneralMumbai, Kolkata, Chennai and Bengaluru, each covering its own states
Role in your fileVisa issue only; no stamp on apostilled Indian papers

Details checked October 2026; confirm timings with the mission before visiting. Sources: Embassy of Japan in India website; HCCH Apostille Convention status table.

Japan Embassy Attestation FAQs

Does the Embassy of Japan in New Delhi attest Indian certificates?

No. Japan and India are both parties to the Hague Apostille Convention, so Japanese authorities accept the MEA apostille. The embassy deals with visas, not with legalising your certificates.

Since when has the apostille applied to Japan?

The HCCH status table shows Japan ratified the Convention on 28 May 1970, with entry into force on 27 July 1970. India joined in 2005, after which apostilles began to work.

What are Japan embassy attestation fees with INFINITYGRO?

A Passport Seva PCC costs ₹1,000 to ₹1,500, a birth certificate starts at ₹1,500 and a marriage certificate costs ₹1,500 to ₹2,500, all inclusive. Degrees are quoted per state.

Is degree certificate attestation for Japan needed for an Engineer visa?

Often. Immigration checks that your field of study fits the job, and many employers ask for an apostilled degree and transcript to remove any doubt.

What is a Certificate of Eligibility?

It is a document issued by the Immigration Services Agency confirming that you meet the conditions for a status of residence. Your Japanese sponsor applies for it.

Which documents do Specified Skilled Worker candidates apostille?

Usually the highest education certificate, experience letters and, for caregivers, nursing or care qualifications. Your employer or registered support organisation will confirm the final list.

Is marriage certificate attestation for Japan required for a Dependent visa?

In most cases yes. The certificate proves your relationship to the sponsoring worker in Japan. It is verified, apostilled by MEA and translated into Japanese.

Do Japanese language schools need apostilled documents?

Many schools ask for originals or verified copies of school and college certificates, plus sponsor bank and income papers. Some want an apostille, so follow the school's list.

Who can translate Indian documents into Japanese?

Japan has no sworn-translator system. Offices generally accept a translation that gives the translator's name and signature. We can also arrange one alongside your apostille.

Can an Indian company register a subsidiary in Japan with apostilled papers?

Yes. The certificate of incorporation, AOA, board resolution and power of attorney are endorsed by an Indian Chamber of Commerce and then apostilled by MEA.

How long does a Japan apostille take?

A Passport Seva PCC takes about two to four working days. Personal certificates take roughly a week, and degrees one to three weeks depending on the state education department.