Attestation of Passport Color Copy by the China Embassy: Process and Requirements

When individuals must validate their passport colour copy for various purposes, such as international travel, employment, or education, obtaining attestation from the China Embassy is often required. This process involves several steps, including notarisation, attestation by the Ministry of External Affairs (MEA), and authentication by the China Consulate in Delhi. In this article, we will explain each of these points in detail, along with the necessary documents and the estimated time frame for completion.

Notarisation with Red Ribbon and Seal:

 The first step in the attestation process is to notarise the passport colour copy. Notarisation involves the verification of the authenticity of the document by a certified notary. In this case, the notarisation must be performed using a red ribbon and seal, which signifies the document’s validity. This step ensures that the passport copy is legally recognised and can be accepted by the authorities.

Attestation by the Ministry of External Affairs (MEA):

 After the passport colour copy has been notarised, it must be attested by the Ministry of External Affairs. The MEA is the government body responsible for verifying the authenticity of various documents, including passports. The attestation by the MEA further confirms the validity and genuineness of the passport colour copy. This step is crucial as it adds a layer of verification by a recognised government authority.

Authentication from China Consulate, Delhi:

 Once the passport colour copy has been notarised and attested by the MEA, the next step is to authenticate the document from the China Consulate in Delhi. The China Consulate is the official representative office of the Chinese government in Delhi, India. Their authentication confirms that the attestation process has been completed in accordance with the requirements set by the Chinese authorities. This final step ensures that Chinese authorities and institutions recognise and accept the document.

Estimated Timeframe:

 The entire process of attestation, including notarisation, MEA attestation, and authentication by the China Consulate, usually takes approximately seven working days. However, it’s important to note that the processing time may vary depending on the workload of the respective authorities and any additional requirements or delays that may arise during the process. It is advisable to plan accordingly and initiate the attestation process well in advance to avoid any inconvenience or delays.

Documents Required:

 To initiate the passport colour copy attestation process, the following documents are generally required:

1. Color Passport Copy: The colour passport copy should include the first, last, and page with the passport officer’s signature. These pages contain vital information about the passport holder and are essential for attestation.

2. Supporting Documents: Along with the passport copy, the following supporting documents are typically required:

Photocopy of Passport: A photocopy of the passport is often requested to provide additional reference and cross-verify the information in the colour passport copy.

Invitation Letter or Offer Letter: Depending on the purpose of attestation, an invitation letter or offer letter may be required. It can be submitted as a fax, photocopy, or computer printout.

CR (Company Registration) Copy of Chinese Company: If the attestation is for employment purposes, a copy of the Chinese company’s registration (CR) may be required. This document helps establish the authenticity of the employment offer and the employer.

Conclusion 

Obtaining attestation for the passport colour copy from the China Embassy involves a series of steps, including notarisation, attestation by the Ministry of External Affairs, and authentication by the China Consulate in Delhi. The process ensures that the document is legally recognised.